TidyRecon Open the app

How to reconcile an Amazon settlement with orders

Export settlement and orders, drop both into TidyRecon, and the tp-04 recipe matches them total compared. Next month you rerun it.

Open in app Download sample and the orders
0 of 1 matchedtp-04 recipe on these samples
Values differ1
Settlementtp-04-left.csv · 1 rows
order-idtotal
A10
Orderstp-04-right.csv · 1 rows
order idamount
A9

The files you need

Settlement
Columns order-id, total
Orders
Columns order id, amount

Other columns can stay in the file. Only the ones above are checked, so an extra column never stops a run.

How the rows are matched

A row matches when settlement “order-id” equals orders “order id”. Matched rows are then compared on “total”; a difference shows as Values differ.

Every row ends in one class: Matched, Values differ, Only in the settlement file, Only in the orders file, Ambiguous, or Duplicate in file.

Steps

  1. Export both files for the same period, as CSV or Excel.
  2. Open the tp-04 template in the app and drop the settlement on the left, the orders on the right.
  3. Clean anything the preview shows: stray spaces, mixed date formats, a renamed header. Each fix becomes a step.
  4. Save the recipe and press Run. Read the rows that are not Matched first.
  5. Next month, drop the new exports and press Run again. Last month's open rows come back with their age.

Common problems

  • A key has spaces or a different case. “SO-1003” and “ SO-1003” are different strings. Add a Trim step, and an Upper-case step if one system lowers its codes.
  • The export renamed a column. The run stops and names the missing column. Rename it back in the export, or add a Rename step.
  • A row appears twice in one file. It is marked Duplicate in file rather than matched twice.

Transcript

The short video for this guide is being recorded. Its full transcript will be published here with it.

Next guide: How to reconcile PayPal with a bank statement

Postal workers lined up beside Royal Mail parcel post vans outside a stone post office building in 1919.
Parcel post begins at the General Post Office, 1919. Every parcel still has to meet its order.
A handwritten merchant's ledger page from September 1833, with customer names on the left and columns of amounts on the right.
A merchant's ledger, Pittsboro, North Carolina, 1833. Each line was once ticked against another book by hand.