The files you need
- Shop orders
- Columns
Name,Total - Payout settlements
- Columns
Order,Net
Other columns can stay in the file. Only the ones above are checked, so an extra column never stops a run.
How the rows are matched
A row matches when shop orders “Name” equals payout settlements “Order”.
Every row ends in one class: Matched, Values differ, Only in the shop orders file, Only in the payout settlements file, Ambiguous, or Duplicate in file.
Steps
- Export both files for the same period, as CSV or Excel.
- Open the tp-02 template in the app and drop the shop orders on the left, the payout settlements on the right.
- Clean anything the preview shows: stray spaces, mixed date formats, a renamed header. Each fix becomes a step.
- Save the recipe and press Run. Read the rows that are not Matched first.
- Next month, drop the new exports and press Run again. Last month's open rows come back with their age.
Common problems
- A key has spaces or a different case. “SO-1003” and “ SO-1003” are different strings. Add a Trim step, and an Upper-case step if one system lowers its codes.
- The export renamed a column. The run stops and names the missing column. Rename it back in the export, or add a Rename step.
- A row appears twice in one file. It is marked Duplicate in file rather than matched twice.
Transcript
The short video for this guide is being recorded. Its full transcript will be published here with it.
Next guide: How to reconcile a payout report with a bank statement
